I was asked recently to document what’s I use for my toolkit when I’m at a client engagement. I’ve experimented with many different options and materials over the last year and so I’ll share with you what I’m currently using.

Before I show you the list, I want to share my philosophy that your toolkit needs to be simple, yet flexible. You never know what might happen during the course of a meeting you are facilitating, therefore you need to be prepared for anything. I’ve found that having an assortment of simple, yet highly effective basic materials gives me the flexibility I need to pull off almost anything.

Let’s begin:


Toolbox(es) – I have found using a common toolbox to be a great container for all this stuff. Bonus: it’s tons of fun to carry around and get strange looks from people. A toolbox appears very unusual to creative workers and helps encourage diversity of thought.

I use a 20″ toolbox as my main kit, and a 12.5″ toolbox as my grab-and-go kit.

Both my toolkits

Let’s begin with the small toolbox.

I use this one to facilitate meetings for up to 8 people, like simple retrospectives, or other meetings where I don’t need the full capabilities I have available to me.

12.5 inch toolkit (link is to a similar, but yellower toolbox)
12.5 inch toolkit full of stuff

Here are it’s contents:

Dry erase markers in both standard (Red, Green, Blue, Black) and other pastel colors. I walk into unknown meeting situations all the time. Are there markers? Do they still work? How badly damaged are they? Keeping my own set with me ensures I won't be scrambling.
Fine Point Sharpies


The Large Toolbox – I use this for more complex meetings, usually involving some highly creative activities. Enough for 20 people.

The contents:


Bonus Material: